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Accounting Technician II/Accounts Payable

   
Job Id: 
18-049
Department: 
Finance Department
Salary: 
$3,922 - $4,966/month
Job Description: 

EMPLOYMENT STATUS:      Regular, Full-Time

SALARY RANGE:                $3,922 - $4,966/month

OPENS:                 June 7, 2018

CLOSES:                 June 22, 2018

 

BASIC FUNCTION: 

Under the direction of the Accounting Supervisor, perform complex, paraprofessional-level accounting duties including the preparation and maintenance of accounting records involving complex sets of accounts such as accounts payable and budgets; purchase orders and contracts; retainage administration; analyze, audit, research, and reconcile records and reports to assure accuracy and completeness.

 

ESSENTIAL JOB FUNCTIONS: 

  • Accumulate financial data from source documents and verify for accuracy within established accounting practices and procedures; classify and code entries and transactions in accordance with established procedures.
  • Monitor, assign and verify account coding and related information, requisitions, invoices, claim forms, and other related documents; assure the completeness and accuracy of information.
  • Sort invoices and purchasing paperwork received from City departments; compare and audit purchase orders with requisitions for completeness and accuracy; maintain accurate filing systems; match purchasing and invoice documents by confirming details; assure authorized signatures are obtained.
  • Update and maintain a variety of registers, including purchase orders, invoice registers and check registers; distribute audited purchase orders and invoices to Director for payment approval; post approved invoices to computer.
  • Complete check-run process; match invoice total to report totals and resolve discrepancies as required; run reports and print checks; audit reports for accuracy and distribute to appropriate individuals and departments; mail checks according to established procedures.
  • Record receipts or expenditures and maintain ledger accounts; review invoices, purchase orders, travel authorizations, expense claims, mileage reimbursements for accuracy and process for payment.
  • Analyze financial data and research information as requested, including research of vendors for payment dates and invoice numbers; verify and compile data for inclusion in a variety of records and reports required by State and federal agencies and the City.
  • Operate a variety of office equipment, including a personal computer, printer, typewriter, calculator, copier and FAX machine.
  • Maintain regular, reliable, and punctual attendance.
  • Monitor and reconcile account balances; prepare necessary transfer documents to adjust appropriations/expenditures; prepare monthly journal entries.
  • Prepare or assist in the preparation of a variety of financial, accounting and budgetary reports for submission to superiors, including the Comprehensive Annual Financial Report; prepare documentation for City Council audit and verify sufficient cash funds for payments; accumulate data and prepare narrative explanations as assigned.
  • Maintain a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed.
  • Analyze accounts and prepare or assist in preparation of financial reports; process, maintain and distribute a variety of forms, records and documents.
  • Maintain the cash performance bond listing; maintain detailed records of payments and projects; maintain files for reimbursement of proceeds upon completion and end of projects.
  • Maintain retainage listing on projects. Administer retainage and reconcile retainage accounts.
  • Perform technical accounting tasks involved in sub-ledger maintenance, and reconciliation of assigned accounts and balances.
  • Perform related duties as assigned.

 

KNOWLEDGE OF: 

  • Accounting principles, practices and procedures.
  • Procedures, policies, rules and practices affecting the development, maintenance and control of budgeting and accounting systems for government.
  • Data processing applications to accounting and auditing functions.
  • Principles of training and providing work direction.
  • Modern office practices, procedures and equipment.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience and courtesy.
  • City organization, operations, policies and objectives.

 

ABILITY TO: 

  • Perform complex, paraprofessional-level accounting duties including the preparation and maintenance of accounting records involving complex sets of accounts such as accounts payable, financial statements and budgets, purchase orders and contracts, retainage, and reconciliations of liability accounts.
  • Analyze, audit, research, and reconcile records and reports to assure accuracy and completeness.
  • Prepare clear and accurate financial records and reports.
  • Analyze and reconcile accounting records.
  • Record and input data and make arithmetical calculations with speed and accuracy.
  • Reconcile, balance and audit assigned accounts.
  • Perform technical accounting duties related to assigned fiscal programs and activities. Work independently with little direction.
  • Analyze situations accurately and adopt an effective course of action.
  • Establish and maintain harmonious working relationships with those contacted in the course of work; demonstrating tact, diplomacy and patience.
  • Communicate effectively both orally and in writing.
  • Meet schedules and time lines.
  • Maintain records and prepare reports.
  • Operate personal computer including spreadsheet, word processing and graphics software.
  • Physical ability to perform the essential job functions.
  • Demonstrated ability to positively and effectively interact with diverse individuals to accomplish a common goal.

 

EDUCATION AND EXPERIENCE: 

Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting, business or related field and three (3) years increasingly responsible financial or accounting experience.

 

TO APPLY:  Please complete a required City of Federal Way application form and attach resume and cover letter.  Applications available at City Hall, 33325 8th Avenue South, Federal Way, online at www.cityoffederalway.com, or by calling 253-835-2530.

 

The City of Federal way is an equal opportunity employer committed to a diverse workplace. Applicants may request a copy of the City’s EEOP Utilization Report by contacting Human Resources at 253-835-2531. Any person requiring ADA accommodation should advise the City of the need. For telecommunications relay service for voice and text telephones call 7-1-1 or 1-800-833-6388/TTY or 1-800-833-6384/voice.