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Development Supervisor

Job Id: 
Start Date: 
Friday, February 10, 2017
Performing Arts & Events Center
$5,488 - $6,951/month
Job Description: 

EMPLOYMENT STATUS:      Regular, Full-Time

SALARY RANGE:                $5,488 - $6,951/month

OPENS:                 January 3, 2017

CLOSES:                 Open Until Filled; 1st review of applications on 3/3/17



Under the general direction of the Performing Arts & Event Center Executive Director, the Development Supervisor is responsible for attaining annual contributed revenue goals by implementing strategies that inspire individuals to make a philanthropic investment in the Center. This position supervises and oversees the Performing Arts & Event Center’s Annual Fund/membership; planned giving, and special events. The Development Supervisor will work closely with the Executive Director and the Board of Directors to build a solid network of relationships in the community to grow the PAEC’s impact within Federal Way.



  • Develop and coordinate the annual development plan that includes annual find/membership; major gifts, corporate support; Foundation support/grants and Annual Gala and other event fundraising.
  • Develop and implement an operating framework for the development team, including policies, processes, structure, staffing and budget.
  • Analyze donor and prospect data to identify and qualify appropriate targets for unrestricted or restricted support; provide monthly progress/status reports.
  • Manage relationships and communications with donors, sponsors, and strategic partners, track own relationships and donor interactions in Salesforce database.
  • Analyzes fundraising data; collect and analyze metrics and prepare reports for internal and external use.
  • Develop and implement new strategies to encourage participation in workplace giving and corporate matching gifts.
  • Maintain accurate and complete records of contacts and communications digitally and paper files as necessary.
  • Create customized, timely communications with donors.
  • Create and maintain fund raising appeals and materials.
  • Write proposals and reports as needed for specific individual funders.
  • Serve as lead staff responsible for the successful execution of the annual fundraising event, Annual Gala:
    • Oversee table and ticket sales.
    • Work with Board members, committee members and volunteers to secure auction donations.
    • Write solicitation and acknowledgement letters; ensure tracking of donated items..
    • Collaborate with staff to ensure a well-executed events.
    • Lead wrap-up efforts following events..
  • Manage GuideStar account. Manage a system for tracking and acknowledging corporate and in-kind contributions.
  • Work with the Executive Director to build and sustain relationships with current, new and potential donors..
  • Create compelling content for direct mail and e-mail appeals, stewardship materials, a-newsletter and other member and donor communications.
  • Perform related duties as assigned.



  • Demonstrated success in building a giving culture and engaging key players in major fundraising activities; translating broad goals into achievable steps; Clear knowledge .
  • Microsoft Word, Excel, Web and email; database software and ticketing software.
  • Effective verbal and written communication skills to articulate the mission, goals and programs of the Center in proposals, reports and other correspondence.
  • Work in support of performing arts and events with passion and desire to ensure successful fundraising at the highest level of ethical practices.
  • The Seattle/Northwest community (preferred).
  • Program/project planning, management, and evaluation methods and techniques and design.
  • Planning, development and control of budgets, public policy, data analysis and planning mechanisms.
  • Pertinent federal, state and local laws, codes, rules, regulations, and statutes.
  • Office principles practices and procedures.
  • Public relations principles and practices and techniques used in public involvement process.
  • Public Administration principles and practices.
  • Supervisory principles and practices.



  • Analytic and research methods and practices.
  • Serve as the leader in developing and executing strategic fundraising initiatives, working with and utilizing senior and program staff, board members and other key leaders for the Center.
  • Establish financial goals for the Center and develop a comprehensive fundraising program to include corporate, individual and foundation giving.
  • Identify and cultivate new prospects; ensure that a robust portfolio of perspective mahor gift donors are being contacted and visited by the Executive Director, board members and key personnel.
  • Enhance current donor relationships, and cultivate relationship with targeted individuals, corporations and foundations.
  • Work collaboratively with communications and marketing departments to enhance fundraising.
  • Interpret financial reports, prepare fundraising progress reports, and develop and analyze budgets and projections.
  • Create season-long annual fund fundraising plan in collaboration the with the Patron Services Coordinator and create and overs the execution of strategies to serve donors at all levels encouraging contributed revenue.
  • Track and analyze individual gifts campaign performance and make recommendations to improve effectiveness.
  • Contribute and participate in the development of all written development-related content including donor solicitation, collateral and website.
  • Develop and implement effective donor acquisitions and retention strategies.
  • Represent the theatre at donor events, receptions and meetings as needed.
  • Speak effective before groups of donors, patrons or employees of an organization.
  • A demonstrated ability to meet goals and deadlines under pressure.
  • Work flexible hours as necessary, including evenings/weekends.
  • Communicate effectively both orally and in writing with specific ability to create donor solicitations, acknowledgements and stewardship pieces.
  • Write compelling messages for print, electronic and verbal script materials.
  • Cultural competency experience and demonstrated ability to work with people of diverse races, ages, genders, abilities and economic backgrounds.
  • Work with multiple stakeholders at all organizational levels, internally and externally.
  • Work well in a fast-paced, ever-changing environment, and manage multiple projects with competing demands while maintain a commitment to excellence.
  • Maintain high ethical standards and maintain confidential donor information.
  • Integrate social media an electronic communications into fundraising communications and campaigns.
  • Delegate responsibility and authority to others; train, supervise and evaluate staff.
  • Manage complex programs, projects: including budget administration and applying program practices to complex situations.
  • Interpret and apply laws, regulations, codes and policies.
  • Use a variety of computer-based technologies.
  • Use interpersonal and communication skills, including political acumen, to build and maintain effective working relationships at all organizational levels and with outside constituencies, to interact with diverse constituencies and to work collaboratively in teams and with other units of the Center.


A Bachelor’s degree in business, English, arts or related field; an advanced degree and/or Certified Fundraising Executive or other industry credential preferred; a minimum of three (3) years in fundraising, managing an institutional giving portfolio of a minimum of $250,000 in annual donations and three (3) years of experience at a professional level including program planning, development, budgeting, and leadership; and two (2) years of experience in a supervisory capacity.


TO APPLY:  Please complete a required City of Federal Way application form and attach resume and cover letter.  Applications available at City Hall, 33325 8th Avenue South, Federal Way, online at www.cityoffederalway.com, or by calling 253-835-2530.


The City of Federal way is an equal opportunity employer committed to a diverse workplace. Applicants may request a copy of the City’s EEOP Utilization Report by contacting Human Resources at 253-835-2531. Any person requiring ADA accommodation should advise the City of the need. For telecommunications relay service for voice and text telephones call 7-1-1 or 1-800-833-6388/TTY or 1-800-833-6384/voice.