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Fleet Maintenance Coordinator

   
Job Id: 
17-044
Start Date: 
Friday, May 19, 2017
Department: 
Public Works Department
Status: 
Open
Job Description: 

EMPLOYMENT STATUS:      Regular, Part-Time

SALARY RANGE:                $2,039.50 - $2,583/month

OPENS:    May 19, 2017

CLOSES:    Until Filled

                                            

NOTE:  This is a regular, part-time position, at 20 hours per week with pro-rated benefits available. This position requires being on call 24/7 for emergencies and/or inclement weather.

 

BASIC FUNCTION: 

Under the direction of the Public Works Director, coordinate general fleet maintenance, manage the fleet maintenance contract, inspect vehicle and equipment condition, perform preventive maintenance and minor repair of City vehicles and equipment.

 

ESSENTIAL DUTIES:

  • Conduct periodic inspections of City vehicles and mobile equipment; inspect vehicle and equipment condition, wearable parts, and fluid levels.
  • Determine preliminary diagnosis of vehicle condition (tire tread, fluid levels, etc.).
  • Perform minor in field repairs; replace worn parts; top off fluid levels as needed; touch up paint and remove and install City logos and decals on City equipment.
  • Review and update fleet maintenance records software.
  • Prepare and coordinate fleet equipment for surplus and action per City guidelines.
  • Coordinate and schedule necessary services for vehicles and equipment; transport vehicles and equipment for repair; follow up with vendors to ensure proper repair work is being done in the best interest of the City; oversee the fleet maintenance contract and authorize receiving maintenance repair invoices for fleet fund; coordinate emission controls and vehicle registration.
  • Assist departments with specifications for new vehicles and/or equipment; approve all purchases.
  • Be notified of all accidents and/or failures; take appropriate and effective course of action.
  • Perform related duties as assigned.

 

KNOWLEDGE OF: 

  • Organization, functions and activities of City departments and positions.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Pertinent federal, state and local laws, codes, rules, and statues related to assigned activities.
  • Principles and practices of fleet maintenance coordination.
  • City policies and procedures.
  • Modern office procedures and practices.
  • Interpersonal skills using tact, patience and courtesy.
  • Oral and written communication skills.
  • Operation of a computer terminal.
  • Technical record-keeping techniques and requirements.
  • Telephone techniques and etiquette.

 

SKILL IN: 

  • Performing a variety of fleet maintenance duties involving inspections, diagnosis, minor repairs.
  • Providing information and assistance to others concerning fleet maintenance programs and policies.
  • Reading, interpreting, applying, and explaining rules, regulations, policies and procedures.
  • Planning and organizing work.
  • Working under pressure to meet timelines and handling multiple and changing priorities.
  • Analyzing fleet maintenance situations accurately and adopting an effective course of action.
  • Establishing and maintaining accurate and accessible records.
  • Attending to detail in the preparation of records.
  • Establishing and maintaining harmonious working relationships with those contacted in the course of work; demonstrating tact, diplomacy and patience.
  • Communicating effectively, both verbally and in writing.
  • Working as a member of a service oriented team.
  • Working independently with little direction.
  • Maintaining confidentiality of records and information as appropriate.
  • Using a variety of computer-based technologies including spreadsheet, word processing and graphics software.
  • Physically able to perform the essential job functions.

 

EDUCATION AND EXPERIENCE: 

Graduation from high school or equivalent. Knowledge of and experience in basic mechanical maintenance and repair on vehicles and equipment. Valid Washington State driver’s license and satisfactory driving record.

 

TO APPLY:  Please complete a required City of Federal Way application form and attach resume and cover letter.  Applications available at City Hall, 33325 8th Avenue South, Federal Way, online at www.cityoffederalway.com, or by calling 253-835-2530.

 

The City of Federal Way is an equal opportunity employer committed to a diverse workplace. Applicants may request a copy of the City's EEOP Utilization Report by contacting Human Resources at 253-835-2531. Any person requiring ADA accommodation should advise the City of the need. For telecommunications relay service for voice and text telephones call 7-1-1 or 1-800-833-6388/TTY or 1-800-833-6384/voice..