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Fleet Maintenance Coordinator

Job Id: 
Public Works Department
$4,202 - $5,323/month
Job Description: 


EMPLOYMENT STATUS:      Regular, Full-Time

SALARY RANGE:                 $4,202 - $5,323/month

OPENS:            October 16, 2019

CLOSES:          When Filled; 1st review of applications on November 1, 2019



Under the direction of the Public Works Director, coordinate general fleet purchasing and maintenance, manage the fleet maintenance contracts, inspect vehicle and equipment condition; perform preventive maintenance and minor repair of City vehicles and equipment. This position requires being on call 24/7 for emergencies and inclement weather.



  • Conduct periodic inspections of City vehicles and equipment; inspect vehicle and equipment condition, wearable parts, and fluid levels.
  • Determine preliminary diagnosis of vehicle condition.
  • Perform minor in field repairs; replace worn parts; jump batteries; top off fluid levels as needed; touch up paint and remove and install City logo’s and decals on City equipment.
  • Review and update fleet maintenance records software.
  • Prepare and coordinate fleet equipment for surplus and action per City guidelines.
  • Coordinate and schedule necessary services for vehicles and equipment; transport of vehicles and equipment for repair; follow up with vendors to ensure proper repair work is being done at the best interest of the City; oversee the fleet maintenance contract and authorize receiving maintenance repair invoices for fleet fund; coordinate emission controls and vehicle registration.
  • Assist departments with specifications for new vehicles and/or equipment; oversee, approve, and perform all purchases.
  • Participate in the City’s Snow and Ice and other inclement weather related Public Works response team.
  • Be notified of all accidents and/or failures; take appropriate and effective course of action.
  • Operate a vehicle, personal computer, and associated other equipment to perform assigned duties.
  • Perform related duties as assigned.



  • Organization, functions and activities of City departments and positions.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Principles and practices of fleet maintenance coordination.
  • Interpersonal skills using tact, patience and courtesy.
  • Oral and written communication skills.
  • Technical record-keeping techniques and requirements.
  • Effective methods of organizing and utilizing data, equipment, personnel, and resources.
  • Applicable laws, codes, regulations, policies, and enforcement procedures.
  • Computer operation involving hardware and software used by the City.
  • City organization, operaitons, policies, and objectives.



  • Perform a variety of fleet maintenance duties involving inspections, diagnosis, minor repairs.
  • Provide information and assistance to others concerning fleet maintenance programs and policies.
  • Read, interpret, apply, and explain rules, regulations, policies and procedures.
  • Plan and organize work.
  • Analyze fleet maintenance situations accurately and adopt an effective course of action.
  • Establish and maintain accurate and accessible records.
  • Attend to detail in the preparation of records.
  • Establish and maintain cooperative and effective working relationships with others.
  • Communicate effectively, both verbally and in writing.span>
  • Work as a member of a service oriented team.
  • Work independently with little direction.span>
  • Maintain confidentiality of records and information as appropriate.
  • Operate personal computer including spreadsheet, word processing and graphics software.
  • Physical ability to perform the essential job functions.
  • Demonstrated ability to positively and effectively interact with diverse individuals to accomplish a common goal.
  • Observe legal and defensive driving practices.



Graduation from high school or equivalent. Knowledge of and experience in basic vehicular and equipment mechanical maintenance and repair.  Knowledge of and experience in vehicle and equipment purchasing.



Valid Washington driver's license is required, with CDL Class A endorsement preferred, and satisfactory driving record.


TO APPLY:  Please complete a required City of Federal Way application form and attach resume and cover letter.  Applications available at City Hall, 33325 8th Avenue South, Federal Way, online at www.cityoffederalway.com, or by calling 253-835-2530.


The City of Federal way is an equal opportunity employer committed to a diverse workplace. Applicants may request a copy of the City’s EEOP Utilization Report by contacting Human Resources at 253-835-2531. Any person requiring ADA accommodation should advise the City of the need. For telecommunications relay service for voice and text telephones call 7-1-1 or 1-800-833-6388/TTY or 1-800-833-6384/voice.